General Duties

2.1 Unless authorized to do so by the board or by a person the board designates, you may not 

(a) Act on behalf of the Society, or deal with the Society, in any matter where you are in a conflict of interest or appear to be in a conflict of interest, nor 

(b) Use your position, office or affiliation with the Society to pursue or advance your personal interests or those of a person described in paragraph 

1.1 (b). 2.2 Te “appearance of a conflict of interest” occurs when a reasonably well-informed person properly could have a reasonable perception that you are making decisions on behalf of the Society that promotes your personal interests or those of a person described in paragraph 

1.1(b). 2.3 You must immediately disclose a conflict of interest to the board of directors either in writing or as minuted at a board of directors’ meeting. It is important to make the disclosure when the conflict first becomes known. If you do not become aware of the conflict until after a matter is concluded, nevertheless, you must still make the disclosure immediately.

2.4 If you are in doubt about whether you are or may be in a conflict of interest, you must request the advice of the board of directors or a person the board designates. 

2.5 Unless otherwise directed, you must immediately take steps to resolve the conflict or remove the suspicion that it exists, by 

• Promptly declaring to the board of directors any conflict of interest as defined by this policy and asking that such declaration be recorded in the minutes.
•  Excusing yourself from the portion of the meeting where the matter giving rise to the conflict of interest is being discussed.
• Refraining from all discussion of the matter giving rise to the conflict of interest at any meeting of the board of directors or elsewhere.
• Refraining from voting on the matter giving rise to the conflict of interest at any meeting of the board of directors.